IRS Expense Reimbursement Requirements & Employer's Liability

Dayna J. Reum, CPP, FPC

Dayna J. Reum, CPP, FPC

Dayna is currently the Director of Payroll Operations at a major medical center in Chicago. Dayna has been heavily involved in the payroll field over 20 years. Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc. During Dayna’s time at Honeywell she obtained her FPC...
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Pre-recorded
60 Mins
Dayna J. Reum, CPP, FPC

Avoid Common Mistakes while handling Employee Expense Reimbursements

Handling and processing employee expense reimbursements can be challenging enough, but to make sure that the expense program is in compliance with IRS rules and to ensure that the plan remains a non-taxable event can be overwhelming. This webinar by industry expert Dayna J. Reum, CPP, FPC, will provide the tools needed to be an expert at ensuring that your expense plan is considered an accountable plan and help you avoid the common mistakes made, that can make employers to withhold taxes on such reimbursements. During this webinar, Dayna will review special concerns such as electronic methods, frequent flyer miles and spousal travel concerns. Dayna will also discuss the per diem allowance, federal per deim rate, and IRS-approved methods, during the session.

Webinar Agenda


  • IRS expense reimbursement requirements
    • Expense requirements
    • Accountable Plan vs. Non-Accountable Plans
    • Accountable plan rules - how they apply to employee travel and expense reimbursements.
    • How employee business expenses made under accountable plans can be excluded from an employee's gross income
    • Daily Transit Expenses
    • Web Based Expense Plans
    • Per Diem Plans and IRS approved methods
    • Best Practices
    • Taxation Concerns
  • Best Practices
    • Taxation Concerns
    • How employee expense reimbursements should be run through payroll or accounts payable
    • The accounting issues associated with the use of per diems
    • Special Expense concerns such as Spousal Travel & Frequent Flyer Miles

Webinar Highlights


  • Review the best practices on how to handle employee expense reimbursements.  
  • Discuss and review the different IRS approved methods from Per Diem to Accountable and non-accountable plans
  • Discuss details of electronic based reimbursement programs and requirements the IRS has for them
  • Review of special travel situations such as spousal travel & frequent flyer miles

Who Should Attend


Payroll and Tax Professionals

Event Registration
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$199.00
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