Navigating IRS Rules: A Guide to Employee Expense Reimbursements!

Dayna J. Reum, CPP, FPC

Dayna J. Reum, CPP, FPC

Dayna is currently the Director of Payroll Operations at a major medical center in Chicago. Dayna has been heavily involved in the payroll field over 20 years. Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc. During Dayna’s time at Honeywell she obtained her FPC...
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June 12, 2024
11:00 AM ET | 10:00 AM CT
60 Mins

Handling and processing employee expense reimbursements can be a daunting task, especially when ensuring compliance with IRS rules to maintain the plan as a non-taxable event. This webinar, led by payroll expert Dayna J. Reum, CPP, FPC, aims to equip attendees with the tools necessary to expertly manage expense plans and avoid common mistakes that could lead to tax withholding on reimbursements.

The session will delve into key aspects of accountable plans, emphasizing how to establish and maintain them effectively. Dayna will also address specific concerns, including electronic reimbursement methods, the treatment of frequent flyer miles, and considerations regarding spousal travel expenses. Additionally, attendees can expect a concise discussion on per diem policies, providing clarity on this often-complex aspect of expense management.

By the end of the webinar, participants will be better equipped to navigate the complexities of employee expense reimbursements, ensuring compliance with IRS regulations, and maintaining their organization's financial health.

Webinar Objectives

This webinar aims to equip attendees with the knowledge and best practices necessary to effectively manage employee expense reimbursements while ensuring compliance with IRS regulations. By discussing IRS-approved methods such as Per Diem, Accountable, and Non-Accountable plans, participants will gain a comprehensive understanding of how to structure their expense programs to remain non-taxable events. 

The session will also delve into the specifics of electronic-based reimbursement programs, outlining the requirements set forth by the IRS. Additionally, special travel situations, including spousal travel and the treatment of frequent flyer miles, will be reviewed to provide attendees with a holistic view of expense management. Overall, the webinar will empower attendees to handle employee expense reimbursements confidently, avoiding common pitfalls and maintaining compliance with IRS rules.

Webinar Agenda

  • Expense Requirements Overview
  • Accountable Plan vs. Non-Accountable Plans: Understanding the Difference
  • Applying Accountable Plan Rules to Employee Travel and Expense Reimbursements
  • Excluding Employee Business Expenses under Accountable Plans from Gross Income
  • Managing Daily Transit Expenses
  • Implementing Web-Based Expense Plans
  • Per Diem Plans: IRS Approved Methods and Considerations
  • Best Practices for Expense Reimbursement
  • Addressing Taxation Concerns in Expense Management

Webinar Highlights

  • Providing best practices for managing employee expense reimbursements.
  • Exploring IRS-approved methods, including Per Diem, Accountable, and Non-Accountable plans.
  • Detailing electronic-based reimbursement programs and IRS requirements.
  • Reviewing special travel situations, such as spousal travel and treatment of frequent flyer miles.

Who Should Attend

Payroll and Tax Professionals

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IRS CPE Credits: 1 Tax hour

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