Navigating the New I-9 Form: Stay Informed and Audit-Ready!

Dayna J. Reum, CPP, FPC

Dayna J. Reum, CPP, FPC

Dayna is currently the Director of Payroll Operations at a major medical center in Chicago. Dayna has been heavily involved in the payroll field over 20 years. Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc. During Dayna’s time at Honeywell she obtained her FPC...
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60 Mins
Dayna J. Reum, CPP, FPC

What Employers Should Know About the Updated Form I-9

The United States Citizenship and Immigration Services (USCIS) announced on July 21st a revised Form I-9, which has been simplified and made shorter. Employers are advised to start using this new form from August 1, 2023. However, they can still use the older Form I-9 (Rev. 10/21/19) until October 31, 2023. Beyond that date, using the old form may result in penalties. The new version of the form will be available for download starting from August 1.

According to Greg Berk, an attorney with Sheppard Mullin in Costa Mesa, California, the new I-9 rule acknowledges the prevalence of remote employment and the need to update some of the older I-9 regulations. E-Verify, a robust verification tool, provides more flexibility for employers with remote employees, especially if they are enrolled in E-Verify.

Join our informative webinar led by industry expert Dayna J. Reum, CPP, FPC, where she will provide a detailed overview of these changes and how employers can navigate them. She'll also explore electronic options for the Form I-9 in this webinar, helping your company transition towards greater electronic compliance.

Given the current administration's focus on I-9 compliance, it's crucial to be prepared for an audit. Dayna will equip you with the knowledge to understand the new supplement A & B forms as part of the I-9 process and guide you on how to complete them correctly.

Webinar Objectives

By the end of this webinar, participants will:

  • Understand Form I-9 Updates: Gain a comprehensive understanding of the revisions made to Form I-9 by USCIS on July 21st, 2023, including its simplifications and shortened format.
  • Compliance Readiness: Be prepared to transition to the new Form I-9 starting from August 1, 2023, while also knowing the grace period for continued use of the older form until October 31, 2023.
  • Penalty Avoidance: Comprehend the potential penalties associated with the continued use of the older Form I-9 after the designated deadline.
  • Remote Employment Adaptation: Recognize the significance of the updated I-9 rules, acknowledging the prevalence of remote employment, and how E-Verify can offer flexibility to employers with remote workers.
  • Electronic Options Exploration: Explore electronic options for Form I-9, facilitating a smoother transition toward electronic compliance within your organization.
  • Audit Preparedness: Understand the importance of being prepared for I-9 compliance audits in the current regulatory environment and how to navigate them effectively.
  • Supplement A & B Forms Mastery: Gain the knowledge and skills necessary to properly complete the new supplement A & B forms as part of the I-9 process, ensuring compliance with the latest regulations.

Webinar Agenda

  • Working in the US and Employment Verification
  • Discrimination/Requirements
  • Changes to the I-9 Form
  • COVID-19 Relaxation of rules
  • How to properly complete the I-9
  • Section by Section, Supplement A & B
  • Correcting Mistakes
  • Storage and Retention
  • E-verify Update

Webinar Highlights

  • Understand the recent updates to the Form I-9 as of 8/1/2023
  • Understanding the new I-9 requirements for individuals working in the US on temporary work visas.
  • Review section by section of the form
  • Review of the new Supplement A & B Forms
  • Review what the requirements are to keep form I-9 electronic
  • How to avoid mistakes in the I-9 process from document abuse to discrimination
  • How to handle Audits in regard to the I-9
  • Remote verification requirements going forward and how to true up the remote verifications from COVID-19 flexibility which the deadline is quickly approaching.
  • Review of taking SSN Cards and what you need to know
  • Understand electronic I-9 requirements
  • Understand proper processing of each section of the Form I-9
  • Review of antidiscrimination laws and how employers can protect themselves
  • Review all updates of the e-verify system and why you should use it
  • Current Comment period for new updates coming.

Who Should Attend

Payroll and Tax Professionals

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