Payroll Tax for Non-Resident Alien employees

Debbie Cash

Debbie Cash

Debbie Cash, CPP is a Manager of TLM Implementation at G&A Partners. She was formerly a Payroll Tax/Time and Attendance Specialist at Employer Advantage LLC. Debbie earned an Associate's Degree in Accounting from MSSU in 1985 and a Bachelor's Degree in General Business from MSSU in 2006. She obtained her Certified Payroll...
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90 Mins
Debbie Cash

Payroll Taxes for Non-Resident Aliens are different than taxes for US Citizens. Many countries have tax treaties with the United States which allows Non-Resident aliens an exemption from either all or part of Federal tax withholdings. Different types of VISA Holders get certain exemptions from Federal Tax and FICA/Medicare tax. This webinar will cover VISA types of F-1 & J-1.

An F-1 VISA is specifically for Full-time Students who come to the US to study at an accredited college or university. These students can also apply for Optional Practical Training (OPT) in their major field of study which allows them to remain in the US for an extended period of time after they have completed their studies. A J-1 VISA is similar to an F-1 VISA but is for Teachers and Researchers in a specific field of study for a specific amount of time.

The F-1 & J-1 VISA holders are both exempt from FICA/Medicare tax if they become employed for personal services while in the US. They may also be exempt from Federal Tax withholding if their country has a Tax Treaty with the US. Some treaties exempt all wages from tax and others have specific dollar limits that can be earned before they are subject to taxes.

This webinar will go over what Employers need to know on how to treat these employees for payroll tax purposes. What forms they need to complete to receive a tax treaty exemption and the specific forms that must be filed at Year-End. Also, what to do if there is not a tax treaty in their country.

Webinar Objectives

Most employers aren’t familiar with the specific laws that pertain to Non-Resident Aliens who enter the US on an F-1 or J-1 VISA.  There are many different VISA types and different ones have different tax implications. These 2 specific types are exempt from required payroll taxes that all other employees are subject to having withheld. This can create issues when the wrong taxes are withheld on these employees.

More and more people are traveling abroad to study and teach in the US. Employers need to be aware to watch for different VISA types and know how to treat employees who may apply to work at their company.  These workers being new in our country aren’t aware of what is required of them or what exemptions they have. They rely on the Employer to know what to do.  

Tax treaties are also beneficial not only to the Employee but also to the Employer. There are specific Employer taxes that are also waived or exempt for these employees. This can be savings to the Employer as well when the correct forms are completed, and correct tax treatment of these workers is done properly.

Webinar Agenda

  • Understanding the VISA and OPT    
    • F-1 VISA
    • OPT-Optional Practical Training
    • J-1 VISA
    • I-94
  • Federal Tax Treatment
    • FICA/Medicare & FUTA Exemption
    • Tax Treaty
    • Form 8233
    • W-4
    • Calculating Non-Resident tax
  • Year-End Reporting
    • Form 1042-S
    • Form 1042 and 1042-T
    • Form 941
  • Helpful Publications and Websites
    • Publication 15
    • Publication 15-T
    • Publication 515
    • Publication 519
    • Publication 901

Webinar Highlights

  • Basic understanding of these 2 types of VISA’s
  • Guidance on what taxes they are exempt from and what to withhold.
  • What forms should be completed by the employee and the employer.
  • Guidance for you as an Employer on tax treaties and treatment of these employees.
  • How to file forms at the end of the tax year.
  • Helpful websites to access the information needed for tax treaties.

Who Should Attend

  • Payroll Tax Professionals
  • Bookkeepers
  • Small Business Owners
  • CPA’s Tax Professionals
  • Managers
  • Employers
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